IIPP & Emergency Action Plan Wizards

GLOBAL INJURY AND ILLNESS PREVENTION PLAN (IIPP)
YOUR COMPANY

Contents
1. Purpose / Scope
2. Responsibilities
   2.1 Program Administrator
   2.2 Environmental Health and Safety (EHS)
   2.3 Employee Management Personnel
   2.3.1 Management Personnel: Implementation
   2.4 YOUR COMPANY Employee Responsibilities
   2.5 EHS Specialist / Designated Office or Facilities Partner
3. Compliance
4. Communication
5. Hazard Identification and Evaluation
6. Hazard Correction
7. Incident Reporting and Investigations
   7.1 Reporting
   7.2 Investigations
8. Training and Instruction
9. Record Keeping
10. Equipment
11. National Health Alerts
12. Fire Safety
13. Computers and Display Screen Equipment
14. Plan Review

1. PURPOSE AND SCOPE
Per California (Title 8, §3203), YOUR COMPANY has adopted this Injury and Illness Prevention Program (IIPP), which describes requirements for program responsibility, compliance, communications, hazard assessment, accident/exposure investigations, hazard correction, training, and record keeping.

YOUR COMPANY seeks to apply IIPP principles to keep employees safe through its Occupational Health and Safety program, whose broad goals are to:
• Provide procedures for identifying and evaluating hazards and unsafe conditions.
• Develop procedures for correcting hazards and unsafe conditions.
• Communicate with employees regarding health and safety matters and how to report hazards.
• Provide appropriate employee training programs.
• Develop compliance strategies.
• Maintain documentation for health and safety programs.
• Identify persons with the authority and responsibility to implement the program.

2. RESPONSIBILITIES

2.1 Program Administrator
Ultimate responsibility for resources and policies rests with YOUR COMPANY's Executive Leadership Team (ELT). The individual designated to implement this IIPP is [Program Administrator], Director of Physical Security (the "Program Administrator"). The Program Administrator has authority to implement all provisions of this program. All YOUR COMPANY employees are responsible for supporting the program, working safely, and maintaining a safe and healthful work environment.

2.2 Environmental Health and Safety (EHS)
The Director of Physical Security is responsible to the ELT for developing and implementing the strategies in this IIPP, including:
• Regular reporting to all levels of YOUR COMPANY staff regarding IIPP compliance.
• Developing safety standards and templates to assist employees in implementing effective injury and illness prevention.
• Identifying and mitigating workplace hazards as they arise.
• Providing timely communication to employees in the event of an emergency.
• Maintaining centralized access to training, injury, and illness reports per OSHA requirements.
• Providing voluntary, relevant health and safety training to YOUR COMPANY employees.

2.3 Employee Management Personnel
YOUR COMPANY managers and supervisors must ensure that:
• Workspaces and employees under their management comply with YOUR COMPANY health and safety best practices.
• Employees understand their right to work in a healthy and safe workplace.
• Employees are afforded adequate time during the workday for health and safety training.
• A responsible person from each work unit is designated to partner with Environmental Health and Safety (EHS).
• Health and safety risks specific to their work unit are identified and communicated to Environmental Health and Safety (EHS).

2.3.1 Management Personnel: Implementation
Leaders implement the IIPP by:
• Communicating health and safety matters clearly.
• Applying EHS-defined best practices consistently in the workplace.
• Reflecting compliance with health and safety practices in employee evaluations.
• Fostering a safe environment for employees to report concerns without fear of reprisal.
• Reporting injuries or illnesses promptly to Talent Services.

2.4 YOUR COMPANY Employee Responsibilities
All employees are expected to:
• Prioritize health and safety training whenever possible.
• Report any health or safety concern, hazardous situation, or substance immediately. Reporting should be to the Safety Team (safety@yourcompany.com), the employee's supervisor, on-site security, or the Facilities Team. For emergencies, call 911 first.
• Immediately report all unsafe situations, persons, practices, and/or equipment.

2.5 EHS Specialist and/or Designated Office/Facilities Partner
The Safety Team representative or designated Office/Facilities Partner is responsible for:
• Completing all health and safety training required by YOUR COMPANY.
• Conducting a monthly workplace assessment to identify hazards and verify life-safety equipment (AEDs/fire extinguishers) is in working order.
• Ensuring all employees in their assigned area know emergency evacuation procedures and conducting annual evacuation training for their team and new hires.
• Encouraging employees to complete all health and safety training.

3. COMPLIANCE
YOUR COMPANY strives to ensure all employees, contractors, and on-site vendors comply with safe and healthy work practices. Workers at YOUR COMPANY are:
• Recognized and rewarded for following healthy and safe work practices.
• Encouraged to participate in training, certification, and continuing education as necessary.
• Held accountable to perform the duties of their job safely.
• Required (contractors) to complete hazard assessments and support incident investigations when indicated.
• Encouraged to report health and safety concerns without threat of reprisal.

4. COMMUNICATION
YOUR COMPANY communicates with employees, contractors, and on-site vendors in a form readily understandable and accessible on matters pertaining to occupational health and safety, including provisions that encourage reporting hazards to the Safety Team (safety@yourcompany.com) without fear of reprisal. Methods include:
• Live and online training
• Emergency notifications
• Town hall meetings
• Posted or distributed safety information

5. HAZARD IDENTIFICATION AND EVALUATION
YOUR COMPANY has procedures for identifying and evaluating workplace hazards, including scheduled and random inspections. The Safety Team also conducts routine inspections of contractors and vendors working at YOUR COMPANY locations. Tools used include:
• State, local and Federal standards (OSHA 29 CFR 1310 & 1926; NIOSH; ANSI).
• YOUR COMPANY tools and best practices:
   - Office safety inspections — monthly
   - Facilities infrastructure maintenance as required (fire, lifts, HVAC)
   - Ergonomic assessments

6. HAZARD CORRECTION
Unsafe or unhealthy work conditions, practices, or procedures are corrected in a timely manner based on severity, in accordance with YOUR COMPANY best practices. For serious hazards immediately dangerous to life or health, immediate action will be taken to mitigate the hazard; the ELT, department heads, Environmental Health and Safety (EHS) or Building Operations Partner, and employees will be notified. If the hazard cannot be immediately abated, all personnel will be removed from the area and access controlled until the safety of personnel can be assured.

7. INCIDENT REPORTING AND INVESTIGATIONS
When an injury or illness requires immediate medical treatment, call 911 immediately. The employee should report the injury to their supervisor; the supervisor must notify Talent Services as soon as practical for work-related injuries. Additional notification may be made via the office Slack channel or by dialing on-site security where available. Supervisors must investigate the cause and submit a Supervisor Incident Report (provided by Talent Services) within 24 hours. Talent Services will notify the Environmental Health and Safety (EHS) (safety@yourcompany.com) who will complete an investigation to determine root cause and corrective actions.

7.1 Reporting
Bureau of Labor Statistics injury and illness reports are generated and forwarded annually when required.

7.2 Investigations
The employee, Workplace Team, and HRBP work together to determine the cause and to ensure appropriate follow-up, hazard communication, and hazard correction occur. All reports and investigations are documented and kept on file.

8. TRAINING AND INSTRUCTION
Training is provided to every employee (including managers and supervisors) on general safety procedures and on hazards specific to their job. The Workplace Team identifies and develops training based on work environment, residual risk, and emergency-related activities. Topics may include safety fundamentals, ergonomics, evacuation procedures, fire safety, and active-shooter protocols.

Training occurs when:
• The YOUR COMPANY IIPP is updated.
• A new employee is hired or moves to a new workspace.
• An employee begins a new task or assignment with associated risk.
• New processes, procedures, or equipment representing new hazards are introduced.
• Recertification is due (e.g., CPR/AED, Advanced Bleeding Control for safety partners).
• EHS personnel perceive a need for further instruction.
• An employee is found deficient in safety matters.
• A preventable illness or injury occurs.

9. RECORD KEEPING
YOUR COMPANY may be exempt from retaining OSHA records due to the low risk associated with its business. The U.S. Bureau of Labor Statistics randomly selects exempt businesses annually to report on work-related injuries and illnesses. Records will be retained under these circumstances. Cal-OSHA requires that YOUR COMPANY maintain records for one year covering:
• Inspections — scheduled and periodic, naming the inspector, unsafe conditions and work practices identified, and the corrective action taken.
• Training — documentation of safety and health training for each employee.

10. EQUIPMENT
Employees must use equipment in accordance with the instructions given to them. Any equipment fault or damage must be reported immediately to the Workplace Team and the Facilities Team. No member of staff should attempt to repair equipment unless trained to do so. The Workplace Team is responsible for ensuring equipment safety and maintenance.

11. NATIONAL HEALTH ALERTS
In the event of an epidemic or pandemic alert, YOUR COMPANY will organize its business operations and provide advice on the steps to be taken by staff, in accordance with official guidance, to reduce the risk of infection at work as far as possible. Any questions should be referred to the Workplace Team.

12. FIRE SAFETY
All staff should familiarize themselves with the fire safety instructions, displayed on notice boards and near fire exits. Upon hearing a fire alarm, leave the building immediately by the nearest fire exit and proceed to the fire assembly point (or at least 50 yards from the exit at a safe location). Do not stop to collect belongings or use lifts. Fire wardens may assist in the evacuation — follow their instructions. Do not re-enter the building until told to do so.

If an employee discovers a fire, they should not attempt to tackle it unless it is safe and they are trained or feel competent to do so. If possible, operate the nearest fire alarm. Staff should notify the local office manager and the Workplace Team of anything (e.g., impaired mobility) that might impede their evacuation; a personal evacuation plan will be drawn up. Fire drills will be held in accordance with local regulations and must be taken seriously. The Workplace Team is responsible for fire risk assessments and regular checks of extinguishers, alarms, escape routes, and emergency lighting.

13. COMPUTERS AND DISPLAY SCREEN EQUIPMENT
If an employee habitually uses a computer screen or other display screen equipment (DSE) as a significant part of their work, they should organize their activity to take frequent short breaks from the screen.

Additional paragraphs applicable to UK-based employees only:
• Employees who habitually use DSE as a significant part of their work are entitled to a workstation assessment and an eyesight test by an optician at YOUR COMPANY's expense.
• Employees should contact their line manager to request a workstation assessment or an eye test. Eye tests should be repeated at regular intervals as advised by the optician (usually every two years), or sooner if eye problems develop that may be caused by DSE work.
• YOUR COMPANY will not normally pay for glasses or contact lenses unless an employee's vision cannot be corrected by normal lenses and they need special glasses designed for the display-screen distance, in which case YOUR COMPANY will pay the cost of basic corrective appliances only.

14. PLAN REVIEW
YOUR COMPANY's IIPP will be reviewed by the Workplace Team annually.

For additional information, comments, or questions, contact [Program Administrator], Director of Physical Security — [[Program Administrator] email].