Annual Risk Assessment

YOUR COMPANY — Office Annual Risk Assessment

Risk assessment for the activities associated with work in an office environment. Edit each hazard, mark controls as in place, set consequence × likelihood — the risk rating calculates automatically.

CompanyDepartmentLocation (Site / Building / Room)Assessment DateReview DateAssessor's NameJob Title

Low: 8Medium: 0High: 0

Risks	Controls	C×L	Rating
Could suffer injury e.g. sprains and fractures if they trip and fall as a result of: - Obstructions, trailing cables, spillages, worn or raised floor covering on walkways - Poor office layout and storage arrangements resulting in insufficient circulation space.	1. Work areas kept clear of obstructions. 2. Spillages cleaned up immediately. 3. All areas well lit, especially stairs. 4. Hazards (torn carpets, trailing cables, defects to floor coverings, faulty lighting) reported immediately to the manager or supervisor.	1	Low
Could suffer back pain and work-related upper body disorders due to: - Incorrect handling techniques when handling office items (deliveries, boxes, filing). - Poor workstation layout and insufficient working space resulting in poor posture. - Individuals with health conditions or previous back injuries.	1. A risk assessment is completed for lifting heavy/bulky loads (stretching, stooping, twisting). 2. Low shelves used for heavy items; high shelves for light items only. 3. Training in lifting techniques provided.	1	Low
Could suffer electrical shock or burns due to: - Damaged portable electrical appliances, cables, plugs (fans, extension leads, PCs). - Combustible materials in close proximity to heat sources. - Overloading of electrical sockets.	1. Electrical cables and plugs regularly visually inspected by the user. 2. Defective equipment reported immediately to supervisor or Building Operations. 3. Equipment operated in accordance with manufacturer instructions.	1	Low
Trapped in building during an emergency.	1. Trained EMT Team / floor wardens and First Aid Responders. 2. Building fire safety precautions managed by Building Management. 3. EMT awareness of emergency procedures. 4. Warning signage in kitchens.	1	Low
- May feel too hot/cold or suffer general discomfort. - May suffer eyestrain if lighting is insufficient or of the wrong type.	1. Office temperature kept within a comfortable range. 2. Office adequately ventilated. 3. Sufficient space for free movement and general tasks. 4. Lighting levels adequate for tasks. 5. Window blinds fitted where necessary.	1	Low
Housekeeping — burns, slips, food hygiene.	1. Warning signage in kitchens (e.g. "Caution: Hot Water"). 2. Follow instructions on labels of cleaning products. 3. Fridges/freezers emptied and cleaned regularly.	1	Low
Generally very low within an office environment.	If hazardous substances (e.g. solvents or solvent-based glues) are used in the office, a Chemical Risk Assessment must be completed and a safe system of work issued to users.	1	Low
Any employee who regularly lifts and carries at work.	Material Handling Training. Office/Facilities OSHA refresher training.	1	Low

Rating scale: Consequence × Likelihood (1–5 each). 1–4 = Low, 5–12 = Medium, 13–25 = High.